A Simple Guide to Structuring Your SlideHub Library
Uploading slides to SlideHub is easy. You don't even need to organize slides if you don't want to although we recommend it. Uploading slides to SlideHub is simple and hassle-free. You can upload and start using your slides immediately but organizing them with labels makes your library more efficient and easier to navigate.
Don't worry about making mistakes—SlideHub lets you easily edit, reorganize, or relabel your slides at any time. Start simple and refine your structure as you go.
SlideHub is different from traditional file systems because it's slide-centric. This means you organize and manage individual slides and entire presentations.
Here’s why this approach is powerful:
• Quick Search: Find the right slides in seconds without navigating through entire files.
• Easy Maintenance: Update a single slide, and the changes reflect wherever it’s used.
• Flexible Organization: Assign multiple labels (categories, subcategories, tags) to a slide, allowing it to belong to multiple categories simultaneously.
Key-takeaway recap: SlideHub is built around slides that you can label instead of full presentations – we call it slide centric
Labels are SlideHub's way of organizing content. See the labels as an aid to help you manage your content and a way end-users can easier find what they need. If you don’t add labels end-users can still find slides based on the text of the slide.
Outside of text on the slide that is automatically scanned, there are three types of labels:
• Categories: Main organizational buckets (e.g., "Sales," "Marketing").
• Subcategories: Nested categories for finer grouping (e.g., "Case Studies" under "Sales").
• Tags: Keywords that make slides easier to find. Tags can also act as a third-level category for even more flexibility.
Pro-tip: Labels can both be added to full presentations or individual slides
For the end-user this means they can use search or point and click to find content – or a combination where they go into a folder a search for content
Each slide can have multiple labels as below:
The slide is both in the categories “Customer Success” and “Account Executive”. If the slide is updated, it would be updated in both categories. The end-user can also find the slide in either category.
A slide can also be in multiple subcategories and have more tags.
Now that we covered how labels (categories, subcategories and tags work) it is important to think about the potential need for Teams before building the structure. Think of teams as additional libraries that can be either visible to everyone or a select group of people – depending on your settings.
For more detail on the teams see this article.
Plan Your Categories: Start with high-level categories like departments, project stages, or industries.
Add Subcategories: Break down main categories into detailed subcategories (e.g., “Proposals” under “Sales”).
Use Tags for Flexibility: Add relevant tags for easy search and cross-referencing.
Now that you know how to categories work, it is time to think about the first-level categories (parents) and the overall structure.
Tags can be seen as invisible keywords or a 3-level category.
There is no need to add a tag to a slide where the tag-text is already in the slide as the search will pick that slide up based on the text. However, if you have a slide related to a workshop and the slide does not contain the word “workshop” you could ad a tag to make it easier to find.
You can all use tags as a 3-level category that allows more granularity for end-users.
Tip. When looking for a specific slide click on the categories, subcategories and tags to narrow down the search or use "AND" in the search bar (see example below)
There is no right or wrong way to build the structure of your library, and you can always easily rewrite labels. However, SlideHub have a few inspirational examples you can follow:
A) Structure based on stages in lifespan
B) In consulting you can create main categories based on the client relationship:
Pre-engagement
Whitepapers
Thought leader reports
Etc.
Proposal
About your company
Cases
Etc.
Introduction
Capabilities
Team
Approach
Discovery & Analysis
Stakeholder interviews
Stakeholder mapping
Strategy development
Problem solving
Framework development
Execution Planning
Implementation roadmap
Stakeholder prioritization and alignment
Delivery
Workstream Execution
Progress Reporting
Governance & Review
SteerCo Meetings
Risk mitigation
Handover
Documentation
Training sessions
C) In B2B organizations with sales teams
Marketing
Sales
Customer success
Product
D) Product teams
User stories
Planning
Sprints
Retrospective
When building the structure, it is important to keep in mind that slides can be in multiple categories that overlap – they don’t need to be mutually exclusive.
For example, in consulting you could also have a category names industry where the subcategories could be automotive, aviation etc. The slides that are in these categories can also be in the capability’s subcategory.
• Keep it Simple: Start with broad categories and refine as you go.
• Leverage SlideHub’s Flexibility: Slides can belong to multiple categories—use this to your advantage!
• Don’t Overuse Tags: Only add tags if the relevant keyword isn’t already in the slide content.
By structuring your library thoughtfully, you’ll save time and effort. If you need more help, check out our guide on Teams and Permissions or contact our support team.
You can also move and copy assets and their labels across libraries - to learn more how, read our What happens when you move or copy assets with labels? article
Don't worry about making mistakes—SlideHub lets you easily edit, reorganize, or relabel your slides at any time. Start simple and refine your structure as you go.
Understanding how SlideHub works
SlideHub is different from traditional file systems because it's slide-centric. This means you organize and manage individual slides and entire presentations.
Here’s why this approach is powerful:
• Quick Search: Find the right slides in seconds without navigating through entire files.
• Easy Maintenance: Update a single slide, and the changes reflect wherever it’s used.
• Flexible Organization: Assign multiple labels (categories, subcategories, tags) to a slide, allowing it to belong to multiple categories simultaneously.
Key-takeaway recap: SlideHub is built around slides that you can label instead of full presentations – we call it slide centric
Understanding Labels
Labels are SlideHub's way of organizing content. See the labels as an aid to help you manage your content and a way end-users can easier find what they need. If you don’t add labels end-users can still find slides based on the text of the slide.
Outside of text on the slide that is automatically scanned, there are three types of labels:
• Categories: Main organizational buckets (e.g., "Sales," "Marketing").
• Subcategories: Nested categories for finer grouping (e.g., "Case Studies" under "Sales").
• Tags: Keywords that make slides easier to find. Tags can also act as a third-level category for even more flexibility.
Pro-tip: Labels can both be added to full presentations or individual slides
For the end-user this means they can use search or point and click to find content – or a combination where they go into a folder a search for content
Assigning Labels to Slides
Each slide can have multiple labels as below:
The slide is both in the categories “Customer Success” and “Account Executive”. If the slide is updated, it would be updated in both categories. The end-user can also find the slide in either category.
A slide can also be in multiple subcategories and have more tags.
Building the structure of your library
Now that we covered how labels (categories, subcategories and tags work) it is important to think about the potential need for Teams before building the structure. Think of teams as additional libraries that can be either visible to everyone or a select group of people – depending on your settings.
For more detail on the teams see this article.
Plan your categories
Plan Your Categories: Start with high-level categories like departments, project stages, or industries.
Add Subcategories: Break down main categories into detailed subcategories (e.g., “Proposals” under “Sales”).
Use Tags for Flexibility: Add relevant tags for easy search and cross-referencing.
Now that you know how to categories work, it is time to think about the first-level categories (parents) and the overall structure.
What are tags
Tags can be seen as invisible keywords or a 3-level category.
There is no need to add a tag to a slide where the tag-text is already in the slide as the search will pick that slide up based on the text. However, if you have a slide related to a workshop and the slide does not contain the word “workshop” you could ad a tag to make it easier to find.
You can all use tags as a 3-level category that allows more granularity for end-users.
Tip. When looking for a specific slide click on the categories, subcategories and tags to narrow down the search or use "AND" in the search bar (see example below)
Overall structure
There is no right or wrong way to build the structure of your library, and you can always easily rewrite labels. However, SlideHub have a few inspirational examples you can follow:
A) Structure based on stages in lifespan
B) In consulting you can create main categories based on the client relationship:
Pre-engagement
Whitepapers
Thought leader reports
Etc.
Proposal
About your company
Cases
Etc.
Introduction
Capabilities
Team
Approach
Discovery & Analysis
Stakeholder interviews
Stakeholder mapping
Strategy development
Problem solving
Framework development
Execution Planning
Implementation roadmap
Stakeholder prioritization and alignment
Delivery
Workstream Execution
Progress Reporting
Governance & Review
SteerCo Meetings
Risk mitigation
Handover
Documentation
Training sessions
C) In B2B organizations with sales teams
Marketing
Sales
Customer success
Product
D) Product teams
User stories
Planning
Sprints
Retrospective
When building the structure, it is important to keep in mind that slides can be in multiple categories that overlap – they don’t need to be mutually exclusive.
For example, in consulting you could also have a category names industry where the subcategories could be automotive, aviation etc. The slides that are in these categories can also be in the capability’s subcategory.
Best Practices for Structuring Your Library
• Keep it Simple: Start with broad categories and refine as you go.
• Leverage SlideHub’s Flexibility: Slides can belong to multiple categories—use this to your advantage!
• Don’t Overuse Tags: Only add tags if the relevant keyword isn’t already in the slide content.
By structuring your library thoughtfully, you’ll save time and effort. If you need more help, check out our guide on Teams and Permissions or contact our support team.
You can also move and copy assets and their labels across libraries - to learn more how, read our What happens when you move or copy assets with labels? article
Updated on: 12/06/2024
Thank you!