Uploading slides to SlideHub is easy. You don't even need to organize slides if you don't want to although we recommend it. Uploading slides to SlideHub is simple and hassle-free. You can upload and start using your slides immediately but organizing them with labels makes your library more efficient and easier to navigate.

Don't worry about making mistakes—SlideHub lets you easily edit, reorganize, or relabel your slides at any time. Start simple and refine your structure as you go.

Understanding how SlideHub works

SlideHub is different from traditional file systems because it's slide-centric. This means you organize and manage individual slides and entire presentations.

Here’s why this approach is powerful:

• Quick Search: Find the right slides in seconds without navigating through entire files.

• Easy Maintenance: Update a single slide, and the changes reflect wherever it’s used.

• Flexible Organization: Assign multiple labels (categories, subcategories, tags) to a slide, allowing it to belong to multiple categories simultaneously.

Key-takeaway recap: SlideHub is built around slides that you can label instead of full presentations – we call it slide centric

Understanding Labels

Labels are SlideHub's way of organizing content. See the labels as an aid to help you manage your content and a way end-users can easier find what they need. If you don’t add labels end-users can still find slides based on the text of the slide.

Outside of text on the slide that is automatically scanned, there are three types of labels:

• Categories: Main organizational buckets (e.g., "Sales," "Marketing").

• Subcategories: Nested categories for finer grouping (e.g., "Case Studies" under "Sales").

• Tags: Keywords that make slides easier to find. Tags can also act as a third-level category for even more flexibility.

For the end-user this means they can use search or point and click to find content – or a combination where they go into a folder a search for content

Assigning Labels to Slides

Each slide can have multiple labels as below:

The slide is both in the categories “Customer Success” and “Account Executive”. If the slide is updated, it would be updated in both categories. The end-user can also find the slide in either category.

A slide can also be in multiple subcategories and have more tags.

Building the structure of your library

Now that we covered how labels (categories, subcategories and tags work) it is important to think about the potential need for Teams before building the structure. Think of teams as additional libraries that can be either visible to everyone or a select group of people – depending on your settings.

For more detail on the teams see this article.

Plan your categories

1. **Plan Your Categories: **Start with high-level categories like departments, project stages, or industries.
2. Add Subcategories: Break down main categories into detailed subcategories (e.g., “Proposals” under “Sales”).
3. Use Tags for Flexibility: Add relevant tags for easy search and cross-referencing.

Now that you know how to categories work, it is time to think about the first-level categories (parents) and the overall structure.

What are tags

Tags can be seen as invisible keywords or a 3-level category.

There is no need to add a tag to a slide where the tag-text is already in the slide as the search will pick that slide up based on the text. However, if you have a slide related to a workshop and the slide does not contain the word “workshop” you could ad a tag to make it easier to find.

You can all use tags as a 3-level category that allows more granularity for end-users.

Overall structure

There's no single "correct" way to organize your slide library. Choose a structure that matches how your team actually works. Here are three proven approaches:

Option A: By Client Journey (Best for Consulting)

Organize slides by where you are in the client relationship:

Early Stage: Pre-engagement, Proposals, Introductions

Example slides: Company credentials, case studies, team bios

Mid Stage: Discovery, Strategy, Planning

Example slides: Assessment frameworks, strategic models, roadmaps

Late Stage: Delivery, Review, Handover

Example slides: Progress reports, training materials, documentation

Option B: By Team (Best for B2B Companies)

Organize slides by department:

Marketing – Brand assets, campaign materials, event decks

Sales – Product demos, competitor comparisons, ROI calculators

Customer Success – Onboarding guides, QBR templates, training

Product – Roadmaps, feature specs, technical docs

Option C: By Workflow (Best for Product Teams)

Organize slides by project phase:

User Stories – Personas, journey maps, requirements

Planning – Sprint plans, estimations, dependencies

Sprints – Backlogs, progress trackers, demos

Retrospective – Team reviews, velocity charts, improvements

Slides don't need to live in just one place, they can exist in multiple categories simultaneously, and those categories don't need to be mutually exclusive.

Real example: A consulting firm could organize the same slides by:

Client stage: (Proposal, Strategy, Delivery)

Industry: (Automotive, Aviation, Healthcare)

Capability: (Digital transformation, Operations, Finance)

This means a digital transformation capability deck for the automotive industry could appear in all three categories, making it easy to find whether someone searches by client stage, industry, or service type.

The benefit? Your team can find slides the way they think about them, no need to remember a single "correct" location.

Best Practices for Structuring Your Library

• Keep it Simple: Start with broad categories and refine as you go.

• Leverage SlideHub’s Flexibility: Slides can belong to multiple categories, use this to your advantage!

• Don’t Overuse Tags: Only add tags if the relevant keyword isn’t already in the slide content.

By structuring your library thoughtfully, you’ll save time and effort. If you need more help, check out our guide on Teams and Permissions or contact our support team.

You can also move and copy assets and their labels across libraries - to learn more how, read our ** What happens when you move or copy assets with labels? ** article

Updated on: 12/26/2025