How to manage Suggestions?

Suggestions give your colleagues a controlled route to propose content for the shared library, so that good work from the field gets reviewed, owned and kept up to date instead of circulating as private copies. Without that route, people who want to share their best slides run into problems:

• They don’t know who is responsible for your company library and company slides
• They might be afraid to overwrite existing slides or delete old versions
• They can’t easily do it in PowerPoint

Additionally, there is no recognition if they share slides, even though this adds a ton of value for all colleagues.

The Suggestion feature makes it easy to contribute/share slides, so that nothing valuable stays stuck on someone’s laptop and everything that reaches the library has been reviewed and has an owner.

How can I limit who suggests slides?

Go to manage view > Assets Setting > Suggestions tab .

In the Suggestions tab you can:

• Enable or disable the Suggestion feature for your company
• Determine who can suggest slides based on roles (if any)
• Set a default responsible who will be notified when there's a new suggestion

How does it work? (For Owner, Manager or Gatekeeper)

Depending on the suggestions settings, everyone in your organization are able to submit suggestions and owners, managers and gatekeepers are also able to review these contributions from other members.

If you want to know who has access and what their level of permissions are, we suggest you visit the 'How can I manage my team member's Permissions? ' article.

To review the Suggestions contributed by your team, go to Explore / End-user view, click on Suggestion > Action required . Here, you can see if you have any slides that needs to be reviewed by you, and all the other suggestions that are pending but have a different responsible.

How can I review the contributions in detail?

To view details of a particular contribution, click on “View” to the right side of the individual contribution.

Within the more detailed view you can can download the slides to review them and then decide whether you approve them and upload it to the library or reject them. If you like them but believe it needs some tweaking you can leave a comment/feedback to the contributor or let them know about your decision. If you’d like you can also make a few edits to it or replace the whole file with the ‘Replace’ button.

When you are deciding whether a suggestion belongs in the library, it helps to look at usage first: the statistics overview shows what your team already downloads and which searches came back with no results, so you can tell whether a suggestion fills a real gap or duplicates something you have. See How to follow the statistics of your team's SlideHub use.

Can I have an overview of all Suggestion?

Yes, with a manager role within the Suggestion tab, you can find ‘All suggestions’ where you are able to see every libraries suggestions if you are a manager in multiple of them.
You can even filter them based on Status, Suggester, Responsible, Dates, Slides and Library that the slide(s) has been suggested to.
You can change the responsible here and see the status of the slides that can be pending, cancelled/rejected or completed.

Pending: Means that no one in your organization has reviewed them or acted on them.
Rejected: The suggestions don’t align with the Manager, or Gatekeepers guidelines and decided to not add it to the company’s library.
**Completed: ** The suggestions add value to your organizations and was added to the company library.

That’s it! Now you can manage contributions made by your colleagues and have great content added easily to the company’s library.

Updated on: 09/14/2026