What is an admin managed (placeholder) data and how to set it up?

For teams managing large slide libraries, keeping key information—like the number of employees, offices, or clients—up to date can be time-consuming and prone to errors, especially if the same information appears on multiple slides.

It’s easy to forget to update it somewhere, and that can quickly lead to inconsistencies across your presentations. With the new Admin-Managed Data feature, you maintain one single source of truth, so you only need to update that information once on the platform.

So when you update the data, SlideHub updates it everywhere: across all relevant slides in your library and in every presentation that uses those slides.

Benefits:

• Maintain accurate, consistent information across slides and presentations.
• Save time by updating data in one central location.
• Reduce manual errors and outdated information.

Watch the video below to see it in action:

Before you start

1) Identify all slides that contain the recurring information (e.g. number of employees, offices, pricing, etc.)

2) Download all the relevant slides in Manager version so you can add or edit placeholders.

Step 1. Create admin managed placeholders

You can create text placeholders in two ways:

Method 1: Create via the platform (in this case we recommend using this method)

1) Go to automation view in the manager view on the platform.

2) Click Placeholder → Create New.

3) Enter a placeholder name within square brackets e.g., [Number of Employees]

4) Under Placeholder Value Type, select Admin Managed Placeholder.

5) Enter the value you want displayed e.g. 1220+

6) Click Create & scan to finalize.

Method 2: Create directly in PowerPoint

1) Open your slide and type the placeholder directly in square brackets - for example [Number of Employees]

2) Update the slide using the SlideHub add-in.

3) During the update process, SlideHub will detect new placeholders. If the placeholder doesn’t exist yet, click Create.

4) Select Admin Managed Placeholder as the value type.

5) Enter the display value e.g., “1220+.

6) Then just click Create.

Step 2. Insert & link placeholders

1) Go to each relevant slide.

2) Insert the placeholder by either:

• Typing it manually (e.g., [Number Of Employees]), or
• Using the Manage dropdown → Placeholder Identifiers option:
• • Locate your placeholder
  • Hover over it
  • Click Insert

3) During the upload process, you’ll be prompted to link the placeholders. This step ensures that all placeholders are correctly connected and function as intended.

4) Click Link & Continue.

And that’s it! Your placeholder is now linked, and the value you added will automatically appear on your slides within the library.

Step 3. How to keep your data up to date

When company data changes (e.g., new employee count):

1) Go to Placeholders in manager view (under Automation).

2) Go to the placeholder settings for the placeholder you’d like to update the value for.

3) Change the value (e.g., update 1220+ to 1286+).

4) Click update.

SlideHub will automatically update this information everywhere the placeholder is used - no need to edit slides manually.

End-user experience

• End-users will see the actual value (e.g., 1220+ professionals”) on the slides.
• They won’t see the placeholder tag or sticker.
• If a slide becomes outdated, the platform will display a version warning to alert users that they are working on an outdated slide.

Updated on: 11/13/2025