How does content consistency work?

Content consistency scans your library for facts, such as client counts, founding years, headcount or office locations, and shows you where your slides, documents, PDFs and Excel files state the same fact differently. You review each difference, then accept it, hide it, or let SlideHub update the files so every mention states the same value.

A sales deck says you have 250 clients, the company overview says 300, and a case study PDF from two years ago still says 180. Nobody notices until a prospect does. Content consistency finds these differences across the whole library at once, so you can fix them before they reach a customer.

Example: before a rebrand you want every deck to state the same numbers. You run a scan and see 3 conflicts need a look. One of them is your client count, which reads "250+" in twelve slides and "300+" in four. You open the fact, check which value is right, click Make consistent, pick 300+, and SlideHub saves a new version of each chosen slide with the updated number.

Every label in bold is exactly what you'll see on screen.

Who can use content consistency

Content consistency is part of the admin area, so it's available to account Owners and Managers. If you can't see it, ask an account Owner.

It uses AI to read your library, so AI must be turned on for your company. If AI is off, the page shows Content consistency requires AI and the Scan library button stays disabled.

What a scan reads

A scan reads the text, tables, charts and speaker notes of your library and groups the facts it finds. By default it reads:

• Slides — every slide and presentation in the company library.
• Documents — your Word documents.
• PDFs — the text of your PDFs.
• Excel files — the values in your worksheets (files with 500 rows or more are skipped).

It reads the company library and, unless you choose otherwise, every team library. You can narrow both in Settings, described further down.

Each fact gets a Fact type (Metric, Date or Named fact) and a Topic, such as Customers, People, Financials, Locations, Products or Certifications. You can filter the results by both.

How to run your first scan

1. In the left sidebar, click Manage account at the bottom. The admin area opens on your slide library.
2. In the sidebar, click Content consistency. The Content consistency page opens on the Content tab, with the heading Your library has not been scanned yet.
3. (Optional) To choose which file types and teams are read first, click Settings in the Choose what to scan box. See "How do I choose what is scanned?" below.
4. Click Scan library in the Scan your library for inconsistent facts box. A progress bar appears with the text Preparing the scan…, then Reading X of Y units, then Grouping facts….
5. Wait for the scan to finish. You can close the tab while it runs, and the scan continues in the background. Large libraries take longer.
6. When the scan finishes, the page shows a table of every fact it found, with the columns ID, Value, Example, Status and Found in. The top right shows when the library was last scanned, for example Last scanned today at 09:42.
7. If the scan found differences, a pink button reading, for example, 3 conflicts need a look appears next to Scan library. Click it to show only the conflicts.

Tip: Small libraries, or libraries that are mostly visual, may show Few facts found. That is normal and means there is nothing to fix.

What the statuses mean

Every fact in the table has one status:

• Conflict — the library states this fact with different values that can't all be right. These are the ones to review.
• Changed over time — the values differ, but they belong to different periods (for example revenue for 2023 and 2024), so they don't contradict each other.
• Consistent — the fact appears in more than one place, and every mention agrees.
• Mentioned once — the fact appears in only one place, so there is nothing to compare.
• Accepted difference — someone reviewed a conflict and decided the difference is fine.
• Hidden — someone hid the fact from the list because it isn't worth tracking.

Individual mentions on a fact's page can also carry a flag:

• Possibly outdated — another mention from the same period says something else, and its file was changed more recently. File dates can mislead, so check before you change anything.
• Unsure — the AI was not confident it read this mention correctly. Unsure mentions are shown, but they don't decide the fact's status on their own.
• Differs from admin managed data — the fact is linked to admin managed data, and this mention shows a different value.

Use the Status and Review flags filters, or the Conflicts, Hidden facts and Accepted differences views, to narrow the list.

How to resolve a conflict

1. On the Content consistency page, click a row with the status Conflict. The fact's page opens, showing its values and a Mentions list of every place it was found.
2. Read through the mentions. Each one shows the value, the text it was found in, and the file. Click the gear icon (Edit file) next to a mention to open that file.
3. Decide what to do, then click one of the buttons at the top:
4. • Make consistent — update the files so they all state one value (see the next section).
   • Accept difference — keep the values as they are and mark the conflict as reviewed. You can undo this with Reopen conflict.
   • Hide fact — take the fact off the list. You can bring it back with Show fact.

Your decision is kept when you scan again, so you won't review the same conflict twice.

How do I make a fact consistent?

1. On a fact with the status Conflict, click Make consistent. A dialog titled Make consistent opens.
2. Under Value, choose the value every mention should state.
3. Under Assets, tick the files you want to update. PDFs and Excel files are listed, but you can't tick them, because SlideHub cannot update them.
4. Click Make consistent. Each chosen file shows Updating file… while SlideHub works on it.

SlideHub saves a new version of each chosen slide and Word document, with the quoted text changed to the value you picked. The previous version stays in the file's version history. Once a file is updated, it is read again and the fact page shows what it says now.

(Please note that PDFs and Excel files are never changed. Update them at the source and upload them again.)

How do I keep a fact consistent with admin managed data?

If a fact should always show one company-wide value, such as your employee count, you can link it to admin managed data. On the fact's page, find the Not linked to admin managed data box and click Make consistent. A dialog titled Make consistent via admin managed data placeholders opens.

• To use a value you already manage, choose it under Admin managed data and Placeholder.
• If you don't manage the value yet, fill in Name and Value to create it.

Click Link. In the chosen slides and Word documents, the value is replaced with the placeholder, so every mention shows the admin managed value and updates when an admin changes it. PDFs and Excel files are left as they are.

What if the AI grouped mentions that aren't the same fact?

Sometimes two mentions look alike but mean different things, such as "250 employees" in the US and "250 employees" worldwide. On the fact's page you can tidy this up:

• Separate — splits one or more mentions into a fact of their own. You describe how they differ, and future scans keep them apart. Tick several mentions first to separate them together.
• Exclude — leaves a mention out of the analysis. You can exclude only that mention, now and in future scans, or exclude the whole file so future scans skip it.
• Potential related facts — listed at the bottom of a fact's page when the AI found facts that may be the same thing under a different name.

How do I choose what is scanned?

Open the Settings tab on the content consistency page. Changes apply from the next scan.

1. Under Enable content consistency, choose Enabled or Disabled. When it is disabled, no scans run and changed files are not read again.
2. Under Asset types that are scanned, tick the kinds of files a scan should read. At least one must be ticked.
3. Under Teams that are scanned, search for a team to add or remove it. The company library is always read.
4. Under AI directions, tell the AI what to focus on, what to leave out, and anything it should know about your company. For example: "Focus on client numbers, headcount and certifications. Ignore figures about our customers' own businesses in case studies. We were called NoMoreHours before 2022."
5. Click Save in the top right.

To leave out a single file instead of a whole file type, select it in your asset library and choose Exclude from content consistency from the actions menu. Choose Include in content consistency to bring it back.

Do I need to scan again after I change a file?

No. Once your library has been scanned, SlideHub reads a file again about a minute after it changes, and updates its facts in the results. Deleted files drop out of the results. Run a new scan when you want to pick up changes to your settings or AI directions, or a full fresh read of the library.

If a scan stops making progress, the button changes to Rescan. Starting over keeps the results of the last finished scan until the new one is done.

What if some files couldn't be read?

After a scan, a short warning appears above the results if part of the library was not checked, for example 2 slides could not be fully scanned or 1 Excel file with 500 rows or more was not read. Click the warning to see which files are affected. Very long documents and very large tables are read only in part, and the warning says so.

Content consistency uses the same AI settings as the rest of SlideHub. For more on how AI reads your assets, see How does AI tagging of assets work?. For how Excel files are handled, see How do Sheets (Excel files) work in SlideHub?. If you have questions about content consistency, click Contact on the content consistency page or get in touch with our Customer Success Team.

Updated on: 11/06/2026