Asset Management
How dynamic content placeholders for PowerPoint work?
Dynamic content placeholders let customer-facing teams tailor approved slides and documents for a specific client without editing the approved content underneath. In this article we will show you how to add dynamic content placeholders, e.g., client name. Placeholders work across both PowerPoint and Word, so the same approved content can be tailored wherever your teams are working. Watch the tutorial video on how to set up your placeholders for PowerPoint files **Watch from 13:47 to 16:21PopularHow do I add content to my company library?
Learn how to add slides for your company at SlideHub and save your favorites for future projects.PopularAutomatic File Validation Before Uploading Slides
Automatic File Validation in SlideHub Platform When a presentation is uploaded on SlideHub Platform, before starting the process of adding it to the company library, the system automatically validates it. If any of the following issues arise a warning will appear so the user can resolve it. Read the following points to learn how to resolve eachSome readersHow to update multiple slides and keep their tagging and categorization intact?
Did you know that you can upload multiple slides at the same time with SlideHub? No need to delete and manually search for your company's content.Few readersHow to update a single slide in your company library within PowerPoint?
Company slides and content can change over time. Update the slide once in PowerPoint and everyone in the company sees the current version the next time they search for or insert it. Anytime your content changes, update it quickly and easily! To update a single slide, first insert the slide you would like to edit from your company library directly from the SlideHub Platform into your presentation. |Few readersZoom and internal links support
The Zoom feature and internal links in PowerPoint help make your presentations more dynamic and interactive. By allowing smooth navigation between slides, sections, or key points, they create a visually engaging experience for your audience. Whether you want to jump to specific slides or offer an overview of your content, the links enable you to craft non-linear presentations with ease. This guide will walk you through how to use Zoom and internal links effectively with the SlideHub platform.Few readersHow the Lock Slide feature works?
What is the Lock Slide feature and why is it useful? Lock Slide keeps the approved parts of a slide fixed so teams can tailor the rest without breaking the foundation. It empowers managers and content owners to control the editing possibilities of specific slides. It ensures that designated slides remain unalterable in terms of design and content, providing a safeguard against unauthorized modifications. This feature is particularly beneficial for preserving critical information, such aFew readersWhat is the Presentation Builder and how to set it up?
The Presentation Builder lets customer-facing teams assemble a client-specific deck from approved, pre-selected content, so every version stays on message without anyone rebuilding from scratch. You set it up by turning a presentation into a presentation builder and adding variable slide groups, and your team then picks from the options you have approved for each client. This tool can be particularly beneficial for sales teams, enabling them to tailor presentations based on specific client needsFew readersAutomatic Template Validation
Automatic Template file Validation in SlideHub Platform When you upload a template to SlideHub, the system automatically verifies that the template has the correct settings before including it in your company library. If any issues are detected, a warning will prompt you to fix them. We strongly advise resolving these issues to ensure your template is well-defined, which will contribute to a more effective used library.  to have it enabled for your organization. For security reasons this is not enabled as a default. As a Manager or OwFew readersHow is the Estimated Time Saved calculated in the Statistics overview?
The Statistics Overview in SlideHub shows you how your team really uses the library: what gets downloaded, who is engaging with it, and what people search for. Estimated Time Saved is one of those measures, helping you understand the time your team has saved over the last six months by using SlideHub. This estimate is also visualized in a monthly breakdown graph for a more detailed view.  Uploading a new document with placeholder identifiers Make sure all the placeholder texts in the document are marked with square braFew readersHow can I keep my library duplicate-free using the Find Similar Slides and Merge features?
Merging duplicates gives you one master version to update, so a single edit reaches every presentation that uses it. The find similar slides and merge features work by scanning for similarity based on visuals and text to see if you have any duplicates. The scan covers the slides in your library. Duplicates build up when people copy an old file or create a new one instead of reusing something that is already approved. After a while there are several near-identical versions of the same slide andFew readersBulk auto-tagging feature
What is the bulk auto-tagging feature? Bulk auto-tagging lets you tag large numbers of assets at once, so everything you have uploaded is findable when someone searches for it. It is a feature you can use when you need to create and map a large number of tags with the items you have uploaded to the library (regardless of the asset type, except for text snippets), e.g., when you have 100 icons with 300 tags, etc. The Bulk Auto-Tagging feature allows you to create tags and map them out withoutFew readersStructuring Your SlideHub Library
Uploading content to SlideHub is easy. Your library holds more than slides and presentations: it also holds Word documents, Excel sheets, PDFs, images and icons. You don't even need to organize your assets if you don't want to although we recommend it. You can upload and start using them immediately but organizing them with labels makes your library more efficient and easier to navigate, so your team finds the approved version first. Don't worry about making mistakes. SlideHub lets you easily eFew readersHow to create Text Snippets?
Save time and share standard copy and text (such as terms and conditions and company description) across PowerPoint, Word, and Outlook. Text snippets are owned and updated in one place, so when approved wording like your terms and conditions changes, you edit it once and everyone who uses it from then on picks up the current version. They are labelled with the same categories and subcategories as the rest of your library, so colleagues can find the approved wording instead of rewriting it fromFew readersHow to scan for potential placeholders based on slide content and existing identifiers
If you are interested in setting up placeholder identifiers we first recommend to read our article about how dynamic content placeholders work for PowerPoint. Placeholders also exist for Word documents, see how dynamic content placeholder for Word work. In this article we will show you how to sFew readersHow to create slide sections on the platform?
Slide sections are a simple yet powerful way to organize your presentations. Sections allow you to group related slides, making it easier to locate, share, and update specific parts of your presentation. As a manager, when you upload your presentations to the SlideHub platform, you can preserve existing sections or create new ones to organize your content more effectively. How to create sections for presentations within the library? You can create sections in 2 ways: **Automatic SFew readersHow to delete company assets from the library?
As a library admin, you can delete any company asset (slides, documents, sheets, icons, images) simply by going to ‘Manage Assets’ view and click on all the assets that you would like to delete from the library. For PowerPoint slides, stand-alone slides and presentations have to be deleted separately. Soft delete vs. Hard delete For slides, documents and sheets, once you have selected the ones to be deleted in mange assets overview, you will be given a prompt to confirm that you would lFew readersWhat happens when you move or copy assets with labels?
When you move or copy an asset to another library and choose to bring its labels along, the labels follow the asset: the system reuses the labels that already exist in the target library and creates the ones that do not. What to expect when copying labels? When you choose to copy labels while moving / copying the assets, the process involves copy the labels associated with an asset from the departure library (the library where the asset is being moved from) to the targeted library (the libFew readersHow to use the draft mode?
As an admin, your uploaded slides and presentations will become immediately available to end-users in the library once the syncing process is completed. However, if you don’t want end-users to be able to access the uploaded slides right away, it is possible to mark them as draft. This enables admins to make necessary changes to the slide in batches, especially during the transition period of a rebrand, without having to take the slide down from the library and reupload it later. To do this, youFew readersHow can I automate tailored document and presentation creation?
Builder automation lets your team assemble a tailored deck or document from approved, owned content, so personalisation never drifts from the approved foundation. Managers define the structure using placeholders, and end users just answer a few questions. Based on those answers, the right slides and content are automatically added. Nothing new is invented: every slide, image and piece of text that lands in the output is content you already approved and own. The same form automation works for WFew readersWhat are forms?
Forms for Document Automation Forms allow you to automate the creation of customized PowerPoint presentations and Word documents. By filling out a simple form, the system uses intelligent logic and dynamic placeholders to automatically generate professional, on-brand documents. This feature saves time, reduces errors, and ensures consistency across all your company documents. 💡To get started, make sure your document is already set up with correct placeholders. (image placeholders, standaFew readersHow to unmerge slides?
If you have used our feature before to merge slides (you can refer to this article for the step-by-step guide), you might find yourself in the situation of merging slides by mistake and would like to unmerge them. You can follow the below steps to unmerge the slides: Go to the Manage Assets view of the merged slide Check the previous slFew readersPost-rebrand - How do I update company assets in my SlideHub library after rebrand?
You have got a brand-new master template after the rebrand and now it is time to update all the assets that you have in the library to ensure they are aligning with the up-to-date brand guidelines. Before you start, decide the order of work. In the Manage Assets overview you can sort by download count, and the Statistics overview shows which assets your teams actually use, so you can rebrand the most-used contentFew readersEnable your team to generate on-brand slides using Text-to-Slide AI feature and approved company slides
How to Enable or Disable AI Features in SlideHub SlideHub includes AI-powered features that admins can control at the account level. Individual access to the text-to-slides feature is managed separately at the user level. Text-to-Slide is meant to come after search, not instead of it. Teams should look in the library first and reuse the approved content that is already there, and turn to Text-to-Slide only when nothing suitable exists. When they do, it builds from the templates and company sFew readersHow to use AI labeling for Icons & Images
How does AI labeling work for icons and images? AI labeling exists so your team can find the right icon or image by searching in plain language instead of browsing the library. When you run AI labeling on an icon or image, SlideHub looks at the file itself and suggests tags that describe what it shows and what it's typically used for. It also links the asset to any existing categories and subcategories it confidently matches. You stay in the loop: AI-generated tags are marked Search onlyFew readersWhat is an admin managed (placeholder) data and how to set it up?
Company facts such as the number of employees, offices or clients turn up on many different slides and documents. Keeping every copy of them current by hand is time-consuming and prone to errors, especially if the same information appears in several places. It’s easy to forget to update it somewhere, and that can quickly lead to inconsistencies across your presentations. With the new Admin-Managed Data feature, you maintain one single source of truth, so you only need to update that informationFew readersHow to set up icon and image placeholder?
By setting up image and placeholders in Word documents and PowerPoint slides, end-users can easily insert and replace images and icons in the appropriate places in the documents and slides they work on, making it faster to create customized materials. It is also possible to set up logic so that the relevant images and icons can be used in automation accordingly. How to create and manage image placeholder Find a slide or document where you already have an image in place and you would likFew readersHow to add presentations to the Key presentations shortcut?
What is a Key presentations shortcut? You can find the Key presentation shortcut both in the Task pane and in the platform. It's a dedicated shortcut that can be set up by admins, that provides quick access to your team's most important or frequently used presentations. With just one click, you can instantly open key files without searching, streamlining your workflow and boosting efficiency. This helps your team access critical files quickly with just one click Curate the shortcut arounFew readersHow Data Tables work (admin side)
How do I create and manage Data Tables? A Data Table is a reusable list of structured content — one row per item, one column per placeholder — that you link to a slide template so end users can build the slide row by row instead of typing every value by hand. You manage Data Tables from Manage assets, in the Automation section under the Data Tables tab. From there you create the table, choose which placeholders become columns, fill or import the rows, and link the table to one orFew readersExcel to PowerPoint Link - how to set it up
How does linking Excel data to slides work? Video introduction See the introduction video and an example of how to implement the feature here: Video Background Linking Excel data lets you connect a chart or table on a slide to a worksheet in an Excel file stored in SlideHub. Once the two are linked, SlideHub keeps the slide in sync: whenever you update tFew readersHow do company email signatures work?
How do company email signatures work? The Email Signatures feature lets account admins design a company-branded email signature template and push it to all users' Outlook add-in automatically. Users fill in their own personal details — name, job title, phone number — once, and SlideHub applies an on-brand signature every time they compose, reply to, or forward an email. *Example: your company has just rebranded. Instead of emailing 200 employees a new signature template and hoping they foFew readersHow to create and manage slide collections
How do I create and manage slide collections? Collections let you group related slides together so that users browsing the Explore section can discover all the alternatives in one place. A collection might contain the same slide in multiple languages, a set of visual variants for the same topic, or a cluster of slides that belong to the same campaign. *Example: your design team has produced 12 versions of a company overview slide, one per regional market. Without a collection, users searchinFew readersHow do I customize inspiration slides for my organization?
Add more color palettes to your company on SlideHub. This is particularly useful when you work with other clients regularly.Some readersHow to add Icons to my company library?
You can add icon styles that match directly with your company's guidelines.Some readersHow to add and manage company Images?
If you want your company to use a specific type of image, you can create a library in SlideHub and share it with your teammates.Few readersHow to manage standard icons and their permissions (incl. icons, flags, logos)?
Set your preferences for our SlideHub icon library and choose the ones that match best your company's style.Few readersHow to manage categories
If you want to find content easily, we suggest you create categories for your slides at SlideHubFew readersHow to manage Suggestions?
Manage slides shared by your company and them to your Library at SlideHub.Few readers
Account and User Settings
Active Directory (AD) Sync and Single Sign-On (SSO)
Active Directory (AD) Sync and Single Sign-On (SSO) let your IT and security teams control access to SlideHub from the identity systems you already run. AD Sync keeps SlideHub user accounts in step with your directory, and SSO lets people sign in with the company credentials they already have. What is Active Directory (AD) Sync and how to set it up? Instead of adding and removing users manually which can be very time-consuming, setting up Active Directory Sync can minimize the effort of maFew readersHow to follow the statistics of your team's SlideHub use
Statistics are important Statistics is where the loop closes. Usage data tells content owners which assets to update, retire or promote, and which searches come back empty so that tags or content can be added to fill the gap. The Statistics tab encompasses a broad range of aspects, offering transparency into how your team engages with SlideHub. You can use platform statistics to identify which assets are performing well, who is actively engaging with them, and who may be falling behind. AddiFew readersHow to enable two-step verification and reset QR codes?
By default two-step verification is disabled. To enable two-step verification for your account, simply go to Account > Security, and you'll find the option there. Please note. When users switch from Account A to Account B, and then log back into Account A, your original 2FA setup for Account A remains active. You can simply continue using account A verification codes from yourFew readersHow to delete users?
Go to Admin view Click Users in the left-hand navigation panel under Settings Click on the Person's name you would like to delete After clicking on the user's name, a new window will load, where you will see that user’s details. Scroll to the bottom to delete the userFew readersHow can I manage user permissions / roles?
Grant different types of access to people at your organization with SlideHub and have better control as a Manager or Account OwnerSome readersHow can I edit my Global Account Settings?
If you need to adjust the settings for your entire organization, enter the Account Settings section as a Manager and edit your company's details and permissions.Some readersHow to manage Teams?
Divide content within your company and build teams to manage different styles and colors with SlideHubSome readersHow can I add a logo for my company?
As an admin, you can add your company's logo and name so SlideHub carries your branding everywhere your teams use it, in the Microsoft 365 add-in (PowerPoint, Word, Excel, Outlook) and on the web platform Go to Manage view > Account Setting > click on 'Branding' tab . To customize the platform to your branding, you can add: a short displFew readersHow can I change Illustrations settings?
If you would like to change your icon settings at SlideHub, follow these simple instructions.Few readersHow the Automatic Add-In open works
Enable SlideHub to open automatically when it detects a file that was used while SlideHub was open.Few readers
How to get started with SlideHub as an admin
If you have just completed your registration, then follow this tutorial to complete setting up your SlideHub account.Some readersHow to connect MCP (Claude and ChatGPT) with SlideHub?
SlideHub is sales content management for companies that sell using Microsoft 365. The MCP connector lets an AI assistant search the approved content in your SlideHub library and work from it, so what comes back is based on assets your organisation already owns and maintains rather than invented from scratch. The MCP Connectors Settings have to be enabled in the SlideHub account first by going to API/MCP Settings. As an admin, you can also control whether everyone or only the admins in the accouFew readersHow search only tags work
What are search-only tags? Search-only tags are tags that help SlideHub find your content but stay hidden from the filter list your end users see. They count toward search results, AI matching, and the presentation builder, but they don't clutter the sidebar with filter options nobody clicks. Every tag in SlideHub has a Search only switch. When it's off, the tag behaves normally — it shows up as a filter option in the asset library and end users can click it to narrow results. When it'sFew readersHow does AI tagging of assets work?
How does AI tagging of assets work? AI tagging in SlideHub looks at one of your assets — a slide, presentation, icon, image, document, or PDF — and proposes two things: tags that describe what's in it, and links to existing categories and subcategories that say where it belongs. You decide which suggestions to keep, and new AI tags stay out of the end-user filter panel until you promote them. The goal isn't to label everything for you. It's to surface the long-tail keywords and obvioFew readers